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In the left expandable menu under Mail, then layout, select Message format. Make sure that emails are being sent in HTML format. There will be a long list, locate the ‘Email signature’ under ‘Layout’.Įdit the content and add an image if you’d like.Īs above, keep the image small: 90 x 90 pixels is ideal, but if you want a rectangular image then 150 pixels high by 650 pixels wide should be the maximum.

Once you’ve logged in to your online account, you’ll see the gear cogs icon.Ĭlick on that & Scroll down to ‘Options’. If you’re setting up your Outlook/Hotmail online account to send emails with signature, this is also pretty simple: You can create more than one signature allowing you to choose what to share with different people at a click of a button. If your email signature doesn’t show up by default, you will see an option on the top bar that says ‘Signature’. The highest it should be, is ideally 150 pixels and the longest should be 650 pixels.Ĭlick OK and now your signature is ready to be used in each new email you send. adding links, changing fonts, adding an image.įor best results, keep your image around 90 pixels square. There are plenty of formatting options there, i.e. Select New and type in a name for the signature you’re creating.Įdit the text and content of your signature and upload the image you want to include. You’ll see a group of tabs, select mail and then scroll down to signatures. Setting up an electronic signature for your Outlook account is simple.

In fact, if you are in business, an electronic signature is essential to ensure that your contact knows who they are talking to – especially when so many of us deal with a huge volume of emails each day. Click your signature to insert in the new message.Having an electronic signature ensures that your email recipients always have your contact details handy and it is also increasing the awareness of your brand with every email you send. Other options include inserting a business card or a picture file.Ĭlick “OK," then click “New E-mail” on the “Home” tab to open a blank message.Ĭlick “Signature” on the “Include” group in the “Message” tab.

The editing commands include options for font, font size and bold. Type your signature in the “Edit signature” box.

For example, “Work” or “Internal”Ĭlick “OK” to save and close this dialog box. The small “New Signature” dialog box will open to display a text box. Open Outlook and click “Mail” near the lower left corner of the screen.Ĭlick “New E-mail” on the “Home” tab to open an untitled message window.Ĭlick the “Signature” button in the “Include” group on the “Message” tab to display a list.Ĭlick “Signatures” on the list to open the “Signatures and Stationery” dialog box.Ĭlick “New” in the “Select signature to edit” section.